South Sydney Graphic Arts Club
AGM Procedural Information
ANNUAL REPORT, DIRECTORS’ REPORT AND AUDITOR’S REPORT
In accordance with Rule 36.4 of the Club’s Constitution, the 2020 Annual Report containing the Directors’ Report, Financial Statements for the year ending 31 December 2020 and the Auditor’s Report is available to members.
On the Club’s website: www.ssgac.com.au
From the reception desk at the Club
Mailed on request: email - firstname.lastname@example.org, phone - 02 9667 43 21.
Information for members is also displayed on the ‘Important Information for Members’ Notice Board located at the entrance to the Club. This Notice Board was approved by the Office of Liquor and Gaming NSW (OLGA) in 2012 as meeting all requirements.
PROCEDURAL MATTERS IN RESPECT OF ALL RESOLUTIONS
All financial members and Life members are entitled to vote on the Ordinary Resolutions. Under the Registered Clubs Act, members who are employees of the Club are not entitled to vote. Proxy voting is prohibited by the Registered Clubs Act.
To be passed, each Ordinary Resolution must receive votes in favour from not less than a simple majority of those members, who being entitled to do so, vote in person at the meeting.
As a result of the notice provisions under the Corporations Act 2001, each Ordinary Resolution must be considered as a whole and cannot be changed by amendments from the floor of the meeting.
Members should read the proposed Ordinary Resolutions and the Explanation to Members on the Ordinary Resolutions which explains the nature and effect of each resolution.
The Board of the Club recommends the approval of all the Ordinary Resolutions to members.
EXPLANATION TO MEMBERS REGARDING THE ORDINARY RESOLUTION
The First Ordinary Resolution (Agenda Item 6) seeks to confer upon directors of the Club payment of an honorarium in respect of their services as a member of the Board. It also seeks to impose upon those members specified in the resolution, benefits of a kind not comprising a sum of money (i.e., not an honorarium).
Section 10 (1)(i) of the Registered Clubs Act 1976 prohibits the club from offering a benefit to any member unless it is offered equally to all members of the Club.
However, Section 10 (6)(b) of the Registered Clubs Act allows a member to receive a profit, benefit or advantage that consists only of a sum of money paid to the member in respect of his or her services as a member of the governing body of the Club where that payment has been approved by a resolution passed at a general meeting of the members of the Club prior to the benefit being provided.
Section 10 (6A) of the Registered Clubs Act allows a member to receive a benefit if the benefit is not in the form of money and is authorised by an ordinary resolution passed by a general meeting of the members of the Club prior to the benefit being provided.
First Ordinary Resolution – Explanation to Members
That pursuant to Section 10 (6)(b) of the Registered Clubs Act, the Members hereby approve and fix Directors’ expenses for the forthcoming year as follows:
A. Directors Honorariums
Vice President $5,280.00
Directors (5) $18,000.00 $3,600
B. Reasonable meals and beverages at board meetings or at sub-committee meetings for directors and subcommittee members.
C. Reasonable expenses in relation to accommodation, meals and beverages allowances, seminars, and conference fees, travelling costs for directors attending annual general meetings and extraordinary general meetings, seminars, official meetings held or approved by the Clubs NSW or any affiliated body. Reasonable expenses for partners attending any or all of the above where approved by the Board will also apply.
D. Reasonable expenses for directors and their partners at the club’s annual dinner.
E. The reasonable cost of Directors attending other Clubs for the purpose of observing their facilities and methods of operation.
F. Attendance at functions with partners where appropriate and required to represent the club.
The members acknowledge that the benefits in paragraphs A,B,C,D,E and F are not available to members generally but only available to those who are directors of the club.
QUESTIONS FOR THE ANNUAL GENERAL MEETING
Any notice of motion for the Annual General Meeting shall be in writing and delivered to the Club Secretary not less than (14) days prior to the date set for the Annual General Meeting.